Assistant Manager Business Services

The primary purpose of the Assistant Manager Business Services is  to provide administrative support to the Executive Director Facilities, Maintenance & Construction. This position has administrative responsibility for office management, including, but not limited to, fiscal matters, purchasing, coordination of reports, management of staff, etc.

• Coordinates fiscal procedures to ensure that expenditures are in accordance with allocation and reallocation of funds. Prepares justification for projected expenditures. Handles procurement processes to ensure compliance with procurement policies.
• Knowledge of state contract or other group purchasing organizations to ensure compliance with purchasing requirements.
• Supervises administrative support staff within the department and recommends hiring, firing, promoting, transfer, and discipline of employees. Completes performance evaluations for staff on a timely basis.
• Service provided is team centered.
  • Actively contributes to creating a friendly, welcoming, and safe environment.
  • Communicates clearly to ensure understanding.
  • Organizes work process to accommodate the team’s needs, including internal customers and co-workers.
  • Acts as a role model for Service Excellence.
  • Maintains professional composure in the workplace.

JOB REQUIREMENTS: Bachelor’s Degree in Business, Finance, Administration, Healthcare, or a related field required. Three (3) years of progressively more responsible professional administrative support experience required, preferably in a healthcare environment or large business office. Experience should include budget, procurement and purchasing responsibilities. Ability to multitask and prioritize activities is a must. One (1) year of supervisory experience required. Must possess excellent written and verbal communication skills. Demonstrated knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) required. Additional related professional experience may be substituted for the degree on a year-for-year basis.

Credential required: Bachelor’s Degree

PHYSICAL DEMANDS: This position requires standing 2/3 of the time, walking to 2/3 of the time, requires sitting over 1/3 of the time, use of hands to finger, handle, or feel over 2/3 of the time, each with hands and arms 1/3 of the time, talk or hear over 2/3 of the time. Position requires lifting up to 10 lbs. up to 1/3 of the time. There are no special vision requirements.

WORK ENVIRONMENT: Work environment has moderate noise.