Human Resources Information Systems Specialist

About the Role

Join our team and play a key role in ensuring accurate and efficient employee data management. This position is responsible for coordinating and accurately processing a wide range of transactions within the Human Resources/Payroll system. From onboarding new hires to updating promotions, reclassifications, terminations, deductions, and tax or address changes, you will help maintain precise records for faculty, staff, and housestaff, ensuring compliance and operational excellence.

The Human Resources Department at University Hospital is a dynamic, mission-driven team at the heart of one of the region’s leading academic medical centers. We are passionate about building an inclusive, supportive, and innovative workplace where employees thrive and make a real impact. If you are energized by collaboration, purpose-driven work, and the opportunity to contribute to meaningful changes in healthcare, you'll find a rewarding environment in our department.

What You’ll Do

• Assists the department with the migration of online tools such as Electronic Personnel Actions, workflow analysis and other innovative process improvement tools.
• Serves as primary source for data entry to create and update employee demographic information and employment changes for new, existing, and terminated employees in a timely manner.
• Reviews incoming transaction paperwork from the University Hospital departments for accuracy and completeness. Follows up with an appropriate individual to resolve any discrepancies and make necessary corrections.
• Determines priorities for processing paperwork. Must be familiar with the needs of the departments to determine priorities.
• Monitors integrity of the data through analysis and research of documents that are submitted to Human Resources.
• Inputs data into the system based on documentation received, e.g., new hires, promotions, reclassifications, terminations, leave of absences, merits, benefit deductions, performance evaluation ratings, etc.
• Collaborates with Payroll and other units to ensure a coordinated effort of departmental and University initiatives, i.e., EPAF, retro-payment process, The Joint Commission (TJC), mass salary increases, Banner upgrades.
• Serves as an internal consultant to answer questions from customers regarding proper procedures for completion of Human Resources forms and status of submitted transactions.
• Assists in maintaining employee files that include any necessary back-up documentation associated with the data entry transaction.

What You’ll Bring

Required:

• Associates degree preferred
• Minimum of 3 years of clerical or administrative support experience, including at least 1 year working with computer systems and software applications.
• Proficient in Microsoft Office Suite (Word and Excel) with the ability to create, edit, and manage documents and spreadsheets.
• Strong attention to accuracy and quality when entering and managing data.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

What We Offer

• Vacation Time
• Medical & Prescription Drug Coverage
• Dental & Vision Insurance
• Health Savings Account (HSA) & Flexible Spending Account (FSA
• Short- & Long-Term Disability Insurance
• Pension Plan
• Pet Insurance
• Employee Assistance Program (EAP)
• Professional Development

Compensation (NJ Job Transparency Law)

In compliance with New Jersey’s Pay Transparency Act, the hourly rate for this position is $27.70 - $37.00.

University Hospital considers multiple factors when determining compensation, including (but not limited to) the scope and responsibilities of the position, the candidate’s relevant work experience, education and training, key skills, internal equity, market data, and organizational needs.

About Us

University Hospital is one of the nation’s leading academic medical centers. As the principal teaching affiliate of Rutgers New Jersey Medical School and the only state-certified Level 1 Trauma Center in Northern New Jersey, University Hospital is training the next generation of physicians and advancing science to discovery while taking exceptional care of patients, regardless of their financial situation.

Apply Today

We encourage candidates from all backgrounds to apply. If you want to grow your career in healthcare while serving a vibrant community, we’d love to meet you.